SENIOR RESEARCH ADMINISTRATOR - $5,000 SIGN-ON-BONUS
Company: Beth Israel Lahey Health
Location: Boston
Posted on: September 29, 2024
Job Description:
Job Type: RegularTime Type: Full timeWork Shift: Day (United
States of America)FLSA Status: ExemptWhen you join the growing BILH
team, you're not just taking a job, you're making a difference in
people's lives.The Sr. Research Administrator is responsible for
the daily administrative operations of defined research areas
including grant and contract proposal preparation and approval,
establishment of account infrastructure, management of financial
transactions, preparation of regular reporting on status of funding
and approval of research expenditures. This person collaborates
with Chiefs and Principal Investigators (PIs) and Research
Administrative Director (RAD) to ensure compliance and proper
implementation of policies and procedures.The position is hybrid,
with a few days a month in the office at our Boston location,
subject to change depending on business needs.Job
Description:Essential Responsibilities:
- Works with information from internal systems, grant management
software, and other systems to monitor purchases, actual, and
encumbered expenses as well as salary distributions. Must have a
strong working knowledge of sponsored research including budget
management for federal and non-federal awards, contracts and
subcontracts. Must demonstrate a strong aptitude for numbers.
- Works with Financial Analysts and others as necessary to
reconcile information/reports and provides investigators with
regular financial status reports in user-friendly formats. Expected
to have regular meetings with investigators where projections are
provided and reviewed to avoid deficit spending. As necessary, work
with investigators and RAD to manager deficits.
- Responsible for managing all time and effort reporting for
defined areas of responsibility. Works with PIs to regularly
monitor information, make changes as appropriate. Report any
unusual or non-compliant information to PI and RAD.
- Authorizes all expense items such as making deposits,
transferring funds, assigning expenses within areas of
responsibility. Works with ancillary areas such as A/P, HR, and
purchasing to ensure receipt of materials and prompt payment or
resolution of any issues.
- Coordinates and supports overall grant proposal submission
process including budget development for new and non-competing
submissions. Advises investigators of grant policies, due dates for
progress reports, and compliance requirements. Reviews proposal in
final stage prior to Research Administrative Director signature and
submission to sponsor.Required Qualifications:
- Bachelor's degree required.
- 3-5 years related work experience required; 3 years of research
administration experience may substitute for bachelor's
degree.
- Grants management, budget preparation and financial management
principles and regulatory requirements.
- Previously demonstrated understanding of policy and practice
governing research compliance within a large institution.
- Experience with computer systems required, including web-based
applications and some Microsoft Office applications which may
include Outlook, Word, Excel, PowerPoint or
Access.Competencies:Decision Making: Ability to make decisions that
are guided by precedents, policies and objectives. Regularly makes
decisions and recommendations on issues affecting a department or
functional area.Problem Solving: Ability to address problems that
are varied, requiring analysis or interpretation of the situation
using direct observation, knowledge and skills based on general
precedents.Independence of Action: Ability to follow precedents and
procedures. May set priorities and organize work within general
guidelines. Seeks assistance when confronted with difficult and/or
unpredictable situations. Work progress is monitored by
supervisor/manager.Written Communications: Ability to communicate
clearly and effectively in written English with internal and
external customers.Oral Communications: Ability to comprehend and
converse in English to communicate effectively with medical center
staff, patients, families and external customers.Knowledge: Ability
to demonstrate full working knowledge of standard concepts,
practices, procedures and policies with the ability to use them in
varied situations.Teamwork: Ability to act as a team leader for
small projects or work groups, creating a collaborative and
respectful team environment and improving workflows. Results may
impact the operations of one or more departments.Customer Service:
Ability to provide a high level of customer service to patients,
visitors, staff and external customers in a professional,
service-oriented, respectful manner using skills in active
listening and problem solving. Ability to remain calm in stressful
situations.Physical Nature of the Job:Sedentary work: Exerting up
to 10 pounds of force occasionally in carrying, lifting, pushing,
pulling objects. Sitting most of the time, with walking and
standing required only occasionally.As a health care organization,
we have a responsibility to do everything in our power to care for
and protect our patients, our colleagues and our communities. Beth
Israel Lahey Health requires that all staff be vaccinated against
influenza (flu) and COVID-19 as a condition of employment. Learn
more
(https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31)
about this requirement.More than 35,000 people working together.
Nurses, doctors, technicians, therapists, researchers, teachers and
more, making a difference in patients' lives. Your skill and
compassion can make us even stronger.Equal Opportunity
Employer/Veterans/Disabled
Keywords: Beth Israel Lahey Health, East Providence , SENIOR RESEARCH ADMINISTRATOR - $5,000 SIGN-ON-BONUS, Other , Boston, Rhode Island
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