PART-TIME FINANCIAL ASSOCIATE
Company: Harvard University
Location: Cambridge
Posted on: October 25, 2024
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Job Description:
66732BRAuto req ID:66732BRJob Code:400110 Financial Associate I
Department Office Location:USA - MA - Boston Business
Title:Part-time Financial Associate ISub-Unit:------------ Salary
Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time
Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic
Qualifications:3 or more years of administrative and/or related
financial experience.Additional Qualifications and Skills:The
candidate should demonstrate strong knowledge of MS Office
applications such as Excel and Word.Must have the ability to pay
attention to detail, strong analytical and organizational skills,
ability to multi-task, and excellent customer service
skills.Additional Information:Please note this is a part-time, 17.5
hours (.5 FTE) per week position.The health of our workforce is a
priority for Harvard University. With that in mind, we strongly
encourage all employees to be up-to-date on CDC-recommended
vaccines.Please note that we are currently conducting a majority of
interviews and onboarding remotely and virtually. We appreciate
your understanding.The Harvard Medical School is not able to
provide visa sponsorship for this position.Not ready to apply? Join
our talent community
(https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e)
to keep in touch and learn about future opportunities! (
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)Department:Biomedical InformaticsPre-Employment Screening:Identity
Schedule:Part-time schedule - 17.5 hrs per weekJob Function:Finance
Position Description:The Department of Biomedical Informatics is
hiring a Financial Associate. The Financial Associate will provide
administrative and financial support to the department. The
candidate must be able to prioritize tasks and work independently.
This position will coordinate all aspects of accounts payable and
receivable for a portfolio of HMS research core facilities and will
assist in the financial management of the cores'
activities.Responsibilities include, but are not limited to, the
following functions:Accounts Payable:Processing and/or submitting
Purchase Orders or Payment Request requisitions;Conducting research
on and clearing up old POs and requisitions;Investigating and
resolving invoices that are on hold; assisting with setting up new
vendors;P-card review, travel reimbursements,Performing other
duties as assigned by the Director of Finance.Accounts
Receivable:Working with HMS service center administrators to
generate monthly invoices and related accounting for internal and
external customers;Ensuring any rejected invoices are reviewed and
corrected in a timely fashion;Tracking revenue;Serving as the
primary contact with Central Accounts Receivable Department (AR)
and HMS departments/cores for invoicing inquiries and troubleshoot
as required.Financial Management:Reconciling monthly financials for
all the service center accounts and non-sponsor accounts,Reviewing
discrepancies with Cores Administrators and the Director of
Finance,Assisting in other related tasks as
necessary.School/Unit:Harvard Medical School EEO Statement:We are
an equal opportunity employer and all qualified applicants will
receive consideration for employment without regard to race, color,
religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We
are committed to cultivating an inclusive workplace culture of
faculty, staff, and students with diverse backgrounds, styles,
abilities, and motivations. We appreciate and leverage the
capabilities, insights, and ideas of all individuals. Harvard
Medical School Mission and Community Values
(https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement
Benefits:We invite you to visit Harvard's Total Rewards website
(https://hr.harvard.edu/totalrewards) to learn more about our
outstanding benefits package, which may include:Paid Time Off: 3-4
weeks of accrued vacation time per year (3 weeks for support staff
and 4 weeks for administrative/professional staff), 12 accrued sick
days per year, 12.5 holidays plus a Winter Recess in
December/January, 3 personal days per year (prorated based on date
of hire), and up to 12 weeks of paid leave for new parents who are
primary care givers.Health and Welfare: Comprehensive medical,
dental, and vision benefits, disability and life insurance
programs, along with voluntary benefits. Most coverage begins as of
your start date.Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.Retirement:
University-funded retirement plan with contributions from 5% to 15%
of eligible compensation, based on age and earnings with full
vesting after 3 years of service.Tuition Assistance Program:
Competitive program including $40 per class at the Harvard
Extension School and reduced tuition through other participating
Harvard graduate schools.Tuition Reimbursement: Program that
provides 75% to 90% reimbursement up to $5,250 per calendar year
for eligible courses taken at other accredited
institutions.Professional Development: Programs and classes at
little or no cost, including through the Harvard Center for
Workplace Development and LinkedIn Learning.Commuting and
Transportation: Various commuter options handled through the
Parking Office, including discounted parking, half-priced public
transportation passes and pre-tax transit passes, biking benefits,
and more.Harvard Facilities Access, Discounts and Perks: Access to
Harvard athletic and fitness facilities, libraries, campus events,
credit union, and more, as well as discounts to various types of
services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.Work Format:Hybrid (partially
on-site, partially remote) LinkedIn Recruiter Tag (for internal use
only):#LI-DK1Work Format Details:This is a hybrid position that is
based in Massachusetts. Additional details will be discussed during
the interview process. All remote work must be performed within one
of the Harvard Registered Payroll States, which currently includes
Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island,
Vermont, Georgia, Illinois, Maryland, New Jersey, New York,
Virginia, Washington, and California (CA for exempt positions
only). Certain visa types and funding sources may limit work
location. Individuals must meet work location sponsorship
requirements prior to employment.
Keywords: Harvard University, East Providence , PART-TIME FINANCIAL ASSOCIATE, Accounting, Auditing , Cambridge, Rhode Island
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